It’s Time to Upgrade Your Facility Condition Assessment Report

A facility condition assessment report is integral for capital planning or the purchase and sale of properties. It provides key insights on the state of buildings and their individual components.

Despite the importance of these reports, they remain underutilized. Their information tends to stay locked away in paper checklists and static spreadsheets. This reflects the manual nature of these assessments conducted by third-party consultants.

The value in an FCA report is substantial if used proactively. Yet, most organizations tend to think these reports have little dynamic value. We know three ways to change that view:

Do More With Your Facility Condition Assessment Report

Digitization is the most important process organizations can do with their FCA report. After all, it is only a preliminary summary—a baseline for future analysis. When you digitize the process of creating a report, you have that filed for future reference. That also means you have more accessible data for other analysis later on. This includes capital planning and measuring building operating performance.

To do this, data needs to be digitally captured and organized at the source. Mobile devices with photography and preset reporting programs are critical in this case. With them, data doesn’t need transcribing or transferring to other software. There are fewer errors as a result.

Data Management and Centralization

Organizations tend to overlook data management. Information is only as good as how it’s handled. This is especially across a large national or international portfolio of physical assets. You have a wide range of concerns that have to be accounted for. How are you standardizing terminology across different jurisdictions? Is your data accessible within and across departments? How are you structuring old and new data so you have a chronological series of consistent information?

Many organizations are eager to jump in and look at data right away. But there needs to be centralization or a database. Otherwise, your report data becomes redundant, siloed or incompatible with other business processes.

Taking Reporting Real-time

Collecting report data at the source enables real-time interaction with it. Static spreadsheets and paper reports can become quickly outdated. Digitizing data capture and supporting it with a data management platform helps ease the process. It reduces the time it takes between the assessments and when key stakeholders are able to see and use the data.4tell™’s Facility Condition Assessment (FCA) Software

Making the most of building information requires a combination of all these elements. Organizations should look for single-point software solutions that enable them to do that. But don’t just solely rely on the abilities of your technology. Your facility condition assessment report is the baseline for your analysis. It provides a launchpad for future, greater strategies of your own. Procure technology to enhance your services through it with the strategies outlined above.

4tell™’s Facility Condition Assessment (FCA) Software

Making the most of building information requires a combination of all these elements. Organizations should look for single-point software solutions that enable them to do that. But don’t just solely rely on the abilities of your technology. Your facility condition assessment report is the baseline for your analysis. It provides a launchpad for future, greater strategies of your own. Procure technology to enhance your services through it with the strategies outlined above.

4tell™’s FCA Software is designed to drive efficiency. Employ a powerful tool that can reduce the cost of facility condition assessment deliverables by 65%. Click here to see how.

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