Every business has security risks. However, the risks vary widely from building to building. Depending on the use of the structure, some scenarios are more likely than others. Conducting a security assessment report can not only pinpoint potential risks to your property, but can help you develop a long term plan for tracking and managing risk.
We outline the steps that make up a security assessment report and how one can benefit your organization:
Identifying the Risk Type
Conducting a security assessment report allows you to identify a risk before it becomes a problem. Each business model will have its own unique vulnerabilities. The most common security concerns fall into a few categories: threat, vulnerability, access, monitoring and air exchange are common examples.
Depending on what your properties are used for, they are more likely to have some of these concerns than others. For instance, closed environments like data centers need to consider air exchange. Can fresh air from the outdoors make its way into office spaces to ensure occupant health and comfort? Other types of buildings will have different risks:
- Government agencies: threat. Consider the possibility of malicious attacks and design structures accordingly. For example, mitigate the risk of a car bomb by having pilings or rocks to prevent people from driving through the front door.
- Schools: monitoring and access. Monitor all possible entrances, and ensure that no one can access those entrances who isn’t allowed to.
- Banks: access. Keep an eye on access at doors and windows, and consider ways to restrict access to sensitive areas. For example, make sure the vault isn’t visible from the area where customers wait in line.
Similarly, your business or property has specific security concerns that should be addressed by an expert.
Conducting a Security Assessment Report
A security assessment report will help you identify and address risks that are specific to your properties. A good report structure should follow a federal standard such as FEMA 426. This will keep operations consistent between properties. It will make sure you’re looking objectively at your risks.
The easiest way to complete a security assessment report is with assessment software. One option is 4tell™’s facility condition assessment software. It comes with a security assessment report template. That makes the process straightforward for anyone to complete.
Analyzing the Report
A security assessment shows where your high level risks are so you can bring in an expert to help you fix them. If your assessment identifies the air exchange as a risk factor, you can bring in a contractor to fix this problem. If your property is vulnerable to attack, you may want to upgrade security systems.
Will you need to include funding for these improvements in your capital plan? If so, you’ll need to present your security assessment report to stakeholders. 4tell™’s platform can turn all your data into an easy to read report that you can share within your organization. It can also be helpful to share with your clients or tenants, and with the contractors you hire to correct any deficiencies.
The more information you have on a property, the easier it is to maintain and improve. You’ll find that it retains its value better, too. A security assessment report helps you protect your tenants and hard assets from damage, theft or attack. The immediate and long-term impact of the data gathered during these reports can yield valuable benefits for years to come.
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